Vendors can find a link to a CTX 820 (Corporate Trade Exchange) file at the bottom of Remittance Advice emails. The CTX 820 is an industry-standard flat file layout that contains all of the remittance data from an invoice. The CTX 820 file allows vendors to import the data back to their financial system, eliminating the need for manual entry. A maximum of 9,999 records is allowed.

General Notes

  • All character fields are left-justified.
  • All numeric fields are zero-filled anytime they are used; numeric fields are decimal implied.
  • A carriage return/line feed is used at the end of each record.
  • Any values longer than the maximum row length will be truncated to fit.

Layout Summary

Record Types Comment
DHDR Header Record
A Payment Record
RM Remittance Record
DEOR Trailer Record

File Naming Convention

The name used for each CTX 820 file: Remit.Records.CTX820.TXT

Delivery Method

This file will be delivered as an attachment to the Remittance Advice email.

Header

The header record (DHDR) summarizes the payee (vendor) information.

Header – CTX 820 Remittance Record File

Field No Length Type Field Position Description Notes
1 4 A/N* 1-4 Record ID ‘DHDR”
2 36 A/N 5-40 Blank
3 20  A/N 41-60 Vendor Name
4 12  A/N 61-72 Vendor Telephone Number
5 17  A/N 73-89 Blank
6 8  A/N 90-97 Remittance Create Date YYYYMMDD
7 63  A/N 98-160 Blank

*A/N = ALPHANUMERIC

Payment

The Payment record (A) summarizes the remittance record, provides payee (vendor) name, card number, and total amount.

Payment – CTX 820 Remittance Record File

Field No Length Type Field Position Description Notes
1 1 A/N* 1-1 Record ID ‘A’
2 9 A/N 2-10 Blank
3 10 N* 11-20 Must match NET_AMT from all Remittance Records ‘V’
4 1  A/N 21-21 Line Code
5 8  A/N 22-29 Location Code (Optional)
6 23  A/N 30-52 Payee Name Blank
7 1  A/N 53-53 Account Type
8 8  A/N 54-61 Blank
9 17  A/N 62-78 Card Number or Account Number
10 82  A/N 79-160 Invoice Comments

*A/N = ALPHANUMERIC  *N = NUMERIC

Remittance

The Remittance record (RM) summarizes the invoice detail.

Remittance – CTX 820 Remittance Record File

Field No Length Type Field Position Description Notes
1 3 A/N* 1-3 Record ID ‘RM’
2 2 A/N 4-5 Document Reference Type ‘IV’
3 30 N* 6-35 INVOICE_NBR ‘V’
4 10  N 36-45 NET_AMT No Decimal
5 10  N 46-55 GROSS_AMT (optional) No Decimal
6 10  N 56-65 DISC_AMT (optional) No Decimal
7 95 A/N 66-160 Blank

*A/N = ALPHANUMERIC  *N = NUMERIC

Trailer

The Trailer record (DEOR) summarizes the total records in the Remittance Record file.

Trailer – CTX 820 Remittance Record File

Field No Length Type Field Position Description Notes
1 4 A/N* 1-4 Record ID ‘DEOR’
2 6 A/N 5-10 Blank
3 10 N* 11-20 Total number of ‘A’ Payment Records No Decimal
4 10  A/N 21-30 Blank
5 12  N 31-42 Total Dollar Amount in field 3 of ‘A’ Payment Records No Decimal
6 118  A/N 43-160 Blank

*A/N = ALPHANUMERIC  *N = NUMERIC

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