Glossary - Comdata Resource Center

A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z

A

AC29

Daily reconciliation file that details the transaction information created when a vendor or provider processes a payment.

AC30

Reconciliation file based on billing cycle that details information created for transactions processed during the entire billing cycle. If the billing cycle is daily, this will be identical to the AC29 file for the same date.

Account Code

An alphanumeric code assigned to a company.

Acquirer

A card processing company that maintains a relationship with suppliers (merchants) and has an agreement to process the data relating to a card transaction. An acquirer is often referred to as a merchant bank.

Alerts and Notifications

A product that allows Comdata MasterCard cardholders to recieve mobile text alerts when Comdata’s fraud system identifies suspicious activity or suspected fraudulent transaction on thier cards. Cardholders can confirm whether the transaction was fraud or not by replying to the text. If fraud is confirmed, the card is locked, but cardholders can continue to use the card for an additional 10 days. Transactions will be blocked during this period, but can be overrided for legitimate purchases.

Annual Licensing

A Comdata solution that assists companies by establishing their IRP (International Registration Plan) and base state accounts and renewing these registrations as needed.

AP Buyer Setup

A web page in the iConnectData (ICD) web portal used to input and capture the information needed to set up a vendor’s identification data for the Remittance Advice and to specify card default data for processing a PS16 or PS20. This information can be maintained by your company’s ICD administrator.

ATM Locator

A feature within iConnectData used to locate nearby ATMs within the MasterCard network.

Authorization

Approval of a transaction by or on behalf of an issuer according to defined business rules. The merchant receives authorization approval to process transactions via the Point-of-Sale device.

Authorization Code

An authentication code provided by Comdata authorizing a draft to be cashed, deposited, and/or accepted as payment for services.

Authorization Hold Amount

The amount that is held against transaction limits based upon pre-authorizations.

Automated Clearing House (ACH)

An electronic payment method that moves money from a payer’s bank account into the account of the payee (i.e., Comdata).

B

Bank Identification Number (BIN)

The first six digits of a credit or debit card number identifying the bank or financial institution issuing the card. This number is often masked for security when card numbers are transmitted.

Basis Point (BPS)

A unit of measure used in financial transactions to describe the percentage change in the value or rate of a financial instrument. For example: 100 bps = 1%; 1 bps = .01%; 20 bps = .2%.

Bulk Card Order

The process of ordering a large number of Comdata cards.

Business Intelligence (BI)

A web-based reporting tool that provides customized reports to fit individual reporting needs.

Buyer

A Comdata customer who pays invoices to vendors (suppliers) using a Comdata Virtual MasterCard. The Buyer may be defined by a single Comdata account code and customer ID combination or by an account code with multiple customer IDs, depending on the Buyer’s AP (Accounts Payable) organizational structure.

Buyer Initiated Payment (BIP)

Also known as a Push Payment or Straight-Through Processing. An automated payment process in which the buyer’s payment is deposited directly into the supplier’s bank account. This type of payment requires no processing on the suppliers end. ComdataDirect is an example of a buyer initiated payment system.

C

Card Block Reason Code

A numerical code used to identify a blocked card.

Card Block Reason Description

A description of the card block reason code used to block a card.

Card Maintenance

A feature within iConnectData used to perform account functions related to ordering, reviewing, or editing cards.

Card Not Present (CNP)

Refers to a cardholder paying for a transaction when the card is not physically present, such as orders placed over the phone or internet.

Card Profile

Customer-defined limits and controls over how, when, where, and for how much a Comdata card can be used.

Card-to-Bank Transfer

The process of transferring money from a Comdata Prepaid card to a bank account.

Cash Wallet

A feature for the Comdata MasterCard Multi-Card that allows customers to load per diem funds for a cardholder to access via an ATM or automated direct deposit.

CAT Scale Weigh My Truck

A mobile application that automates CAT Scale weigh payments with the Comdata card by alleviating the need for drivers to exit thier vehicle or swipe thier card.

Chargeback

A step in the dispute process for a MasterCard transaction when the original amount charged is credited back to the card. Chargebacks are manual credits for disputed transactions that are given as the account level.

Chip and Signature Card

A Comdata MasterCard featuring integrated circuit chip technology for use where chip card payments are accepted. The Chip and Signature Card also has a conventional magnetic stripe for use with magstripe readers.

Cirrus

A network of ATMs affiliated with the MasterCard brand.

Codeword

A second tier of security beyond a customer’s iConnectData (ICD) username and password. Codewords should only be assigned to customers with authority to make changes beyond normal maintenance, such as adding and deleting ICD users within their account structure, Express Check and Express Cash limits, etc. Also, Comdata uses the codeword to identify end users over the telephone.

Comchek

A negotiable draft with the Comdata logo. A Comchek has no value until an Express Check Code or card number is used to register the check for a dollar amount in the Comdata system.

Comchek Direct

A payment process that allows participating merchants to receive Express Code payments via ACH settlement; similar to fuel card transactions. When a holder of an Express Code presents their code to a cashier, a paper check will not print and any unused funds will remain on the code.

Comdata.com

Comdata’s public website housing general information on products and services.

Comdata Canadian MasterCard

A Comdata Fleet MasterCard card geared specifically for use in Canada. The card can be used for fleet related transactions as well as travel and entertainment spending and purchasing. The Comdata Canadian MasterCard provides real-time controls, comprehensive reporting and universal acceptance.

Comdata Cardholder Web

A self-service website for Comdata Express Cash cardholders to view activity and dispute transactions.

Comdata ConnectPay

A Corporate Payments solution that streamlines clients’ multiple payment platforms and methods into one platform to securely pay vendors, suppliers, or individuals from any company location.

ComdataDirect

A virtual payment solution that provides an alternative to a virtual MasterCard by using Comdata’s proprietary network to settle payments. ComdataDirect is a push payment, meaning settlement appears directly in the vendor’s bank account.

Comdata Expense Management System (CEMS)

Comdata’s online expense coding and reporting system for the construction industry. CEMS is designed to integrate fully with customers’ enterprise resource planning (ERP) software.

Comdata Fleet Card

A fleet payment solution developed on Comdata’s own proprietary network. Comdata’s fleet cards offer enhanced spending controls and can be used for a range of transactions including fuel and maintenance, and per diems.

Comdata Fuel Tax Services

A convenient and simplified solution to filing fuel taxes by integrating Comdata’s systems and fuel cards. Each time a driver swipes thier card to purchase fuel, transaction details are fed to Comdata for fuel tax reporting purposes. In addition, if a vehicle has a GPS device, mileage and trip details can also be captured. Customers can electronically manage all of thier fuel tax data on the Comdata Fuel Tax Services website.

Comdata Health

A Comdata virtual payment solution that optimizes electronic funds transfer for the healthcare industry.

Comdata Hotel Network

A program designed to help fleet drivers locate and save on lodging expenses while using their existing Comdata fuel cards. Drivers are guaranteed savings off the lowest published rates of any hotel in the Comdata Hotel Network, a network of locations.

Comdata ICD Certification Program

A self-learning tool within the ICD Resource Center, which contains eLearning videos and quizzes on several ICD features. This program is intended to increa customer knowledge on ICD and self-service.

Comdata (CDN) Initiated ACH

A payment method that allows non-daily cycle bill customers to make ACH payments. This is an electronic payment process that moves the payment amount directly from the payer’s bank account into the payee’s account.

Comdata MasterCard Multi-Card

A one-card MasterCard solution to manage various business spending challenges, including travel and purchasing, fuel, project expenditures, and per diem disbursements.

Comdata MasterCard Web Services (MCWS)

A web service offering that expands the Comdata MasterCard functionality from Comdata Web Services 2.0 and 2.1. This web service offering is for only physical and ghost Comdata MasterCard cards. Currently, only includes operations for ordering and updating a card.

Comdata Permit Services (CPS)

Comdata’s solution for ordering trucking permits (Oversize/Overweight, Trip & Fuel, IRP, etc.). CPS can help you safely and legally move a load in any jurisdiction in the United States and Canada.

Comdata Proprietary Web Services (PropWS)

A web service offering that expands on the Comdata Web Services 1.0 functionality. Currently, only includes operations for Comchek draft registration and authorizations.

Comdata Web Services 1.0

The first generation of Comdata web services offering which supports a variety of functions for Comdata Proprietary Cards, Comdata MasterCards (physical and ghost), Comdata Virtual Cards, and Express Check solutions.

Comdata Web Services 2.0

The second generation of Comdata web services offering which currently supports the Comdata Virtual Card solution.

Comdata Web Services 2.1

The third generation of Comdata web services offering, which currently contains web services supporting Comdata Proprietary cards, Comdata MasterCards (physical and ghost), and Comdata Virtual Cards.

Comdata Virtual Card Web Services (VCWS)

A web service offering that contains virtual card functionality from Comdata Web Services 1.0 and 2.0, but expands current capabilities by offering the ability to request remittance advices.

Companion Card

A Comdata Prepaid card tied to a primary Prepaid card account that can be assigned its own balance and limits. Funds must be transferred from the primary card.

Company ID

The Comdata-assigned Tenant ID used to access CEMS.

Company Profile

A page within iConnectData that allows Virtual Payments customers to update their company’s annual revenue, accounts payable spend, number of vendors, and effective year. This data is kept on file with Comdata and is imperative in generating an ePayables Peer Benchmarking report.

Compressed Natural Gas (CNG)

An alternative to gasoline, diesel fuel, and propane gas, CNG is made by compressing natural gas to less than 1% of its volume at standard atmospheric pressure. CNG is odorless, colorless, and tasteless.

ComSite

Comdata’s unattended point-of-sale fueling product that authorizes onsite fuel transactions at trucking companies.

Consolidated Invoice (Proprietary)

An invoice that details all charges for a Comdata Proprietary card, including totals from proprietary funded fuel, Express Check, Express Cash, and miscellaneous billing. This invoice can be found under the My Invoices option in the iConnectData web portal.

Consolidated Invoice (MasterCard)

An invoice that details all charges for a Comdata MasterCard account. The invoice contains totals from Proprietary billing (ComdataDirect), MasterCard billing, and miscellaneous billing. MasterCard customers must use this invoice to remit payments on their account. This invoice can be found under the My Invoices option in the iConnectData web portal.

Corporate Dashboard

A data visualization tool in iConnectData that offers dynamic views of spend and other account activities.

Credit Summary Dashboard

An iConnectData (ICD) application that contains a quick snapshot customer credit details by account code. This application is located on the ICD home page via the Credit Summary tab.

Cross Border Fee

The amount MasterCard charges (in total, 90 basis points for a cross border fee plus 20 basis points for currency conversion) for international transactions. This fee is added to the transaction’s posted amount, making it more than the card amount issued.

Currency Conversion Rate

Fees that MasterCard assesses on each international transaction. These fees are paid to MasterCard (e.g., 20 basis points of a transaction, or 20%). The currency conversion fee is added to the transaction’s posted amount, making the final posted amount more than the actual card amount. The currency conversion rate can be used to identify the origin of an international transaction. For example, any transaction processed with US dollars would be 1.000000.

Customer ID

A five-digit code used to set specific account functionality.

Customer-Initiated ACH

Similar to CDN-Initiated ACH, but the process must be set up by the customer through their preferred bank account. Comdata cannot initiate this process.

Customer Relations Representative (CRR)

A Comdata associate responsible for assisting customers with their accounts.

CTX 820 File

Corporate Trade Exchange File. An industry standard flat file layout that contains all of the remittance data from an invoice. This file allows vendors to import the data back to their financial system, eliminating the need for manual entry.

CVC2 (Card Verification Code 2)

A three-digit security code used by MasterCard to verify transactions. This code can be found on the back of plastic cards next to the signature line.

CVV (Card Verification Value)

A three-digit security code used with Prepaid cards to verify transactions. This code can be found on the back of plastic cards next to the signature line.

D

Daily Fuel Invoice

An invoice that details all fuel transaction charges for an account. If the account is set up for cash advances, the report will also display all cash advances and direct bill transactions. This invoice can be found in the iConnectData web portal under the My Invoices option.

Data Capture

The collection, formatting, and storage of information in computer memory. Most point-of-sale devices perform data capture functions.

Decline

A response to an authorization request which means that the card issuer will not authorize a specific transaction.

Diesel Exhaust Fluid (DEF)

A compound added to diesel fuel to improve performance and reduce emissions. If DEF is sold from a pump using a normal POS device, it is reported as “Other Fuel.” If it is sold as an addition out of a container, it is reported using product code “O”.

Driver Scorecard

A feature of the FleetAdvance online application accessed through iConnectData. The Driver Scorecard provides insight into a driver’s fueling performance and details on how their performance compares with other drivers in your fleet.

E

eCash (Express Cash)

A proprietary Comdata product that allows companies to distribute payroll, settlements, reimbursements, and other cash advances to drivers and employees. Also previously known as Express Cash.

Electronic Bill Pay

An iConnectData feature that allows you to remit payments on your Comdata account when invoices are available and ready to be paid.

ePayables

See Virtual Payments.

Expedited Shipping

A shipping option that includes UPS Next Day Air and FedEx Priority Overnight for MasterCard card orders. All expedited shipping MasterCard orders will incur a fee based on the number of cards ordered and shipped to the same address. This applies to only plastic MasterCard card orders.

Expense Track

Comdata’s online expense management tool that allows customers to generate, submit, and approve expense reports. Designed specifically for use with the Comdata Corporate MasterCard, customers can use Expense Track to manager thier entire expense reporting processes from one online tool.

Express Cash Invoice

An invoice detailing all Express Cash charges for an account. This invoice can be found in the iConnectData web portal under the My Invoices option.

Express Check Code

A code comprised of a series of numbers that correspond to a designated dollar amount issued by an employer. The number series is registered to a Comchek for funds disbursement.

Express Check Invoice

An invoice detailing all Express Check charges for an account. This invoice can be found in the iConnectData web portal under the My Invoices option.

F

File Transfer Protocol (FTP)

A communication protocol facilitating the transfer of files between two companies’ computer systems.

Financial Crimes Enforcement Network (FinCen)

An agency of the U.S. Department of the Treasury charged with preventing illicit use of the financial system.

FleetAdvance

Comdata’s fuel management tool, which scores transactions and provides data to help fleets understand purchasing performance and identify savings opportunities.

Fleet Management Services (FMS)

A branded iConnectData website specifically for Comdata Small Fleet customers.

Force Post

The process by which a merchant manually forces a debit or credit card transaction to clear and settle without first being authorized.

Fuel Permit

A temporary permit required by a state to clear a vehicle for operations in that state under that state’s use tax report/registration requirements. Also, allows a driver or company to temporarily travel through a jurisdiction without an annual fuel (IFTA) sticker.

Fuel Tax

A Comdata service that provides customers with a precise overview of their fleet activity and current tax liability for each state and province through which they drive.

G

General Ledger (GL) Code

A structured number assigned to a transaction for accounting purposes.

Generic Invoice

A Comdata Fleet invoice showing any miscellaneous fees not covered by any other billing, such as customer service fees.

Geocoding

A process used in Comdata FleetAdvance that interpolates geographical locations (i.e., latitude and longitude) from related data such as street addresses or merchant IDs.

Gift Card

At Comdata, a closed-loop prepaid card offered through the SVS line of business. The gift card is processed on the proprietary SVS network and may only be used to purchase goods or services from the SVS customer issuing the card.

Ghost Card

A card number created by the Comdata MasterCard system that is not tied to a physical card, which can be kept on hand for recurring purchases such as a phone bill.

Goods and Sales Tax (GST)

A sales tax applied to Canadian fuel transactions.

H

I

iConnectData

Comdata’s secure web portal for customers to perform account management and other payment program functions, including retrieving invoices and reports, downloading activity data, and conducting card maintenance.

Interactive Voice Response (IVR)

An automated phone system that allows cardholders to perform account functions including balance inquiry, transaction history review, and direct deposit administration. Also known as a Voice Response Unit (VRU).

Interchange Rate

The fee rate associated with processing a credit card transaction. Interchange rates are usually calculated as a percentage of the transaction amount, and are used to cover the costs of handling the transaction and the associated credit risk. Interchange rates depend on a number of variables and are set by the credit card networks (i.e., MasterCard, Visa, American Express).

IRS 2290

Comdata’s IRS-certified electronic tax filing service, designed to help fleet operators streamline the heavy vehicle use tax filing process.

Issuer

The financial institution (or its agent) that holds contractual agreements with and issues cards to cardholders.

J

Jurisdiction

A state or province.

K

KeepTruckin ELD

An Electronic Logging Device (ELD) that connects directly to a vehicle’s diagnostic port and automatically records drive time in compliance with DOT (Department of Transportation) regulations. The ELD can be connected to a mobile device via bluetooth or USB. Once connected, fleet managers can automate log auditing, IFTA reporting, GPS tracking, and many other vehicle related reporting features.

L

Level I Data Capture

A traditional MasterCard card purchase transaction. It includes the total purchase amount, date, MCC, and supplier/retailer name.

Level II Data Capture

Includes information from Level I plus sales tax amount, customer’s accounting code, merchant tax identification, applicable minority and women-owned business status, and sales outlet zip code.

Liquefied Natural Gas (LNG)

Natural gas that has been converted to liquid for ease of storage and transport. LNG is odorless, colorless, non-toxic, and non-corrosive and is easier and cheaper to transport where pipelines do not exist.

Load

Commonly used to refer to the process of depositing funds onto a card flagged for eCash. Also used in the trucking industry to identify goods carried on an over-the-road vehicle.

M

Maestro

A network of point-of-sale acceptance affiliated with the MasterCard brand.

Magnetic Stripe

The stripe on the back of a payment card containing encoded information on the cardholder’s account.

Magnetic Stripe Reader

A device that reads information encoded on the magnetic stripe of a payment card.

MasterCard Corporate Fleet Card

Comdata’s comprehensive fleet management solution built on the MasterCard network. Benefits include management of fleet spending, real-time controls, detailed reporting, and fuel discount opportunities.

MasterCard Easy Savings

An automatic rebate program that enables participating merchants to provide rebates eligible to MasterCard small business cardholders registered in the program.

MasterCard SmartData Gen 2 (SDG2)

A web-based reporting solution for expense and information management. SmartData Gen 2 (https://sdg2.comdata.com/sdportal/home.view) includes a modular, scalable, and integrated design that increases efficiency in controlling spending, optimizing profits, and ensuring compliance.

Merchant

A retailer or any other person, firm, or corporation that agrees to accept credit cards, debit cards, or other forms of payment for services and/or products.

Merchant Category Code (MCC)

A four-digit value assigned by MasterCard to classify a particular type of merchant.

Merchant Category Groups

Categories that group together a number of related merchant category codes.

Merchant Locator

An online feature in iConnectData used to locate fuel merchants that accept MasterCard payments.

MOTRS (Modular Over the Road System) 400

A comprehensive invoicing and reporting system for customers working on the AS/400 platform. Using MOTRS 400, customers can download and transmit up-to-date fuel transaction data directly from their AS/400 terminals.

MT01 (Post-Authorization Funding File)

Provides a daily summary of the total amount Comdata Health will transfer to fund post-authorizations for clients using this model. The MT01 file reflects the prior day’s data and is generated daily.

MT02 (Pre-Card Issuance Funding Initiation File)

Provides a summary of the total dollar amount that Comdata Health will transfer to fund all pre-issuance virtual card requests. The MT02 file reflects the prior day’s data and is generated daily.

MT03 (Funding Notification File)

Provides customers using Comdata’s Virtual Payments program with a daily record of their wire or ACH funding that has processed (wire) or is currently processing (ACH). The MT03 reflects funding activity from the prior business day, is generated once a day, and is available via Comdata’s secure FTP server.

MyFileGateway

A web-based interface that provides an easy, secure way to transfer large files to and from Comdata.

N

New Card Maintenance: A redesigned card maintenance application that provides simplified tasks such as searching for a card, editing a card, and updating multiple cards.; Back to Top

O

Oil Price Information Service (OPIS)

A service that provides price transparency across oil supply chains. Comdata receives an OPIS file providing the price of fuel six days a week. Comdata uses the OPIS file as the starting rack price of fuel when administering cost plus/minus discount relationships between fleets and truckstops.

One-Time Purchase Override

A function that allows you to override a Comdata card’s dollar limits for a single purchase, such as covering an emergency maintenance fee. One-time purchase overrides are applied to the next authorized transaction on the card. Once the transaction occurs, the card reverts to its original limits. It is recommended that this feature be used for same day transactions.

Online Dispute Smart Form

A form used to dispute transactions for various reasons such as fraud and incorrect amount charged. Filling out a form specific to the dispute reason helps the customer and Comdata understand the necessary information needed to file a dispute. The Online Dispute Smart Form can be accessed through iConnectData’s Real Time Transaction History application.

Oversize/Overweight (O/O) Permit

A permit that allows vehicles to travel with a load that exceeds a jurisdictions legal size and weight limits. A permit must be bought for each state being travelled through and a pilot car may be required, depending on the jurisdiction.

Over the Road (OTR)

A type of driver or fleet carrier that travels long distances to transfer cargo, including cross country.

P

Payroll Card

A reloadable card offered by an employer to its employees as an alternative to receiving a paycheck. Each payroll period, an employee’s net pay is deposited to the card, allowing for quick and easy access to funds.

Payroll Card Sweepstakes

A sweepstakes program for Comdata Payroll cardholders. Each time the card is used for a signature transaction, cardholders enter a chance to win a cash prize in the form of a MasterCard Incentive & Rewards card or a travel voucher for a two-person, 3 day trip to Miami, Florida.

Pay at the Pump

A controlled spending feature available to Comdata MasterCard Fleet Card customers. This feature gives fleet managers the ability to limit a cardholder to automated fuel dispenser transactions.

PayForYou

A Comdata service that makes virtual MasterCard payments on a customer’s behalf when vendors only accept payments via telephone or online.

Payment Card Industry (PCI) Compliance

A set of requirements designed to ensure all companies that process, store, or transmit credit card information maintain a secure environment. Comdata is a PCI compliant company.

Pilot Car

Escort vehicles for Oversize/Overweight loads. Each jurisdiction has its own requirements on whether a pilot and pilot car is required or not.

Point of Sale (POS)

A device or terminal at a merchant location that captures the information and transaction detail from a card purchase.

Posted Date

The date the merchant, healthcare provider, or other payee settles a transaction with MasterCard. This may also be referred to as the settlement date.

Pre-Authorization (Pre-Auth)

A non-posting transaction that is posted to a cardholder’s account upon settlement. The pre-auth amount is reserved against the cardholder’s credit limit and any applicable card limits until the transaction is posted.

Prepaid Card

At Comdata, one of two lines of business. The SVS (Stored Value Solutions) line of business offers a closed-loop card product that is issued by a customer and processes on the SVS proprietary network. The Comdata line of business offers MasterCard-branded open-loop card programs that can be used for designated purposes such as a payroll card, corporate incentive card, a corporate disbursement card, and other approved purposes such as providing casualty insurance benefits. Comdata prepaid cards are issued by Regions Bank and can be used anywhere a MasterCard is accepted (typically only in the United States).

Prepaid Card Mobile App

A mobile app availabel to Prepaid OpenWay cardholders, that cna be used to locate surcharge free ATMs, check card balance, and review transaction history all free of charge. A login is required to view card balance and transaction history, but is the same login cardhodlers user to access Cardholder Web.

Product Codes

A two-digit number used in Comdata’s proprietary network that indicates a specific type of product thus allowing Comdata proprietary card to be used for purchases other than fuel and/or oil. Use of product codes allows a company to restrict the allowable type of purchasing available through their issued cards. The products can be added or removed for the whole fleet or at the card level.

Provider

A bank or financial institution with a formal license to resell MasterCard credit card processing. Comdata is a licensed provider of MasterCard credit products. In healthcare, a provider is the medical facility or other institution being reimbursed for a healthcare service.

PS00016 (PS16)

A batch file from a customer detailing their payees (i.e., vendor or provider) and the payment information. See also PS00020 (PS20).

PS00017 (PS17)

A payment file issued by Comdata in response to a PS16. The PS17 contains the same information as the PS16, but adds the card data for payments being issued. See also PS00021 (PS21).

PS00018 (PS18)

A batch file that notifies customers funding on a pre-card issuance model that their requested cards have been activated. The file provides a record for each card activated once the requested funding processes through the banking networks. The PS18 is available only via FTP and is produced daily after the cut-off time for bank processing.

PS00020 (PS20)

A batch file from a customer detailing their payees (i.e., vendor or provider) and the payment information. The PS20 provides customers and their vendors with additional information required for third-party payment processing, such as subscriber details and suppliers’ physical address. The PS20 also allows customers to auto-enroll vendors into their Virtual Payments program.

PS00021 (PS21)

A payment file issued by Comdata in response to a PS20. The PS21 contains the same information as the PS20, but adds the card data for payments being issued. The PS21 also provides customers and their vendors with additional information required for third-party payment processing, such as subscriber details and suppliers’ physical address.

PS00022 (PS22)

A daily generated file that reports automatic blocked and manually blocked virtual cards. This file is only available by customer request.

Q

QuickLinks

A tool used to bookmark frequently used features in iConnectData (ICD). QuickLinks can be found on the ICD homepage and users can bookmark up to 15 features.

Quick Steps

A short document that walks users through a procedure, which usually involve iConnectData features such as ordering a card, blocking cards, deleting cards, etc.

R

Radio Frequency Identification (RFID)

A wireless communication tool that uses radio frequency to transfer data. Comdata’s RFID solution for fuel and other transactions is called SmartQ.

Real Time

The ability to provide transaction information as the transaction takes place.

Real Time Transaction History (RTTH)

A real-time tool available through iConnectData that provides up-to-date card information. This tool generates a report displaying detailed information on all transactions within a designated time frame.

Recurring Transaction

A transaction that the cardholder has set up to occur at regular intervals. For example, a recurring transaction can be set up for a monthly purchase of supply widgets.

Reefer Truck

A refrigerated truck or trailer designed for hauling perishables.

Reefer Fuel

Fuel used for the refrigeration unit on over-the-road trucks. Trucking companies can get a tax refund if they pay tax on reefer fuel. Also referred to as non-highway fuel.

Regulation E (RegE)

A law that protects cardholder’s rights if they need to dispute an electronic paycard transaction. By this law, Comdata is required to mail a letter of confirmation on any reported cardholder disputes as to the status and final outcome of the dispute. Comdata (and any card provider of funds that derive from payroll) is required to electronically credit the card within 10 days of the dispute with a provisional credit.

Regulatory Compliance Solutions (RCS)

A division of Comdata’s fleet services that provides permit and pilot car ordering, assistance in completing fuel tax reporting, driver fatigue prevention solutions, and annual vehicle licensing and registration.

Reminder Email

An email sent to vendors when unprocessed payments exist. Reminder emails are sent 60 days, 90 days, and finally 120 days after payment is due. Customers with access to the AP Buyer Setup page in iConnectData can modify the time for reminder emails to send.

Remittance Advice

Within Comdata’s Virtual Payments services, an e-mail sent to a vendor from Comdata that includes the invoices being paid, the amount of the payments, and the card information to process the payments.

ReportQ

Comdata’s library of preformatted reports available in iConnectData. Access to these reports is controlled by user permissions.

Representment

A representment occurs in the dispute process for a MasterCard transaction when a merchant decides not to honor a chargeback. When a merchant represents, the original transaction amount is charged a second time to the card.

Resource Center

An online library of help content and technical documents located in iConnectData.

RFID Reefer Tag

A small, blue, rectangle shaped tag with RFID functionality. This tag must be placed on the trailer part of a truck.

RFID Unit Tag

A small, white tag with RFID functionality that must be placed on the inside of a unit’s windshield.

RFID Unit 2 Tag

An RFID tag that functions like the normal Unit tag, but the hardware is a hard blue tag and can only be placed on a unit’s front bumper.

S

Self-Service Center

An online library of help content and technical documents specifically for Comdata Small Fleet customers. The Self-Service Center can be accessed from the Small Fleet branded iConnectData web portal.

Settlement

The process in the credit payment cycle when the acquirer and issuer exchange financial data to complete sales transactions, cash disbursements, or merchandise credits.

Settlement Date

The date that funds are transferred to effect settlement between an acquirer and an issuer.

Sleep Apnea Solutions

A program offered through Comdata that provides testing and wellness plans for drivers to reduce the risk of developing sleep apnea, as well as treatment for those that have been diagnosed with the disorder.

Small Fleet

A Comdata customer segment that refers to Proprietary fleet customers with 10 or less vehicles. Small Fleet customers have a separate iConnectData website called FMS (Fleet Management Services).

SmartAuthorize

Comdata’s point-of-sale solution for locations that require basic processing for diesel fuel purchases.

Smart Buy

Comdata’s online fuel locator for finding best fuel prices at retail and some truck stop locations.

SmartConvenience

Comdata’s streamlined point-of-sale system that enables processing of both fuel and nonfuel transactions with a single system.

SmartDESQ

Comdata’s point-of-sale solution that provides enhanced processing and pump control for diesel fuel transactions, allowing merchants to combine the fuel desk and other profit centers into a single system.

SmartFuel

Comdata’s weather-resistant fueling terminal that allows drivers to purchase fuel and request cash advances from the island.

SmartQ

Comdata’s fueling program that uses radio frequency identification (RFID) technology to initiate transactions at the pump instead of requiring a physical card swipe.

SmartSite

Comdata’s merchant solution that uses web-based technology to deliver detailed insight into and control of unattended fueling locations.

SmartStation

Comdata’s software for a manager’s workstation that integrates with existing back-office equipment and provides a simple way to manage fuel station reporting, reconciliation, and system configurations.

Supplier

See Vendor.

Supplier Initiated Payment (SIP)

A payment process in which the receiver of a payment (the supplier) must take action to deposit funds into their bank account. Checks and traditional credit card payments are examples of supplier-initiated payment.

T

Text Message Alerts

A message sent to a personal device, typically a cell phone, indicating activity on a card or account. Comdata’s FleetAdvance, MasterCard, and prepaid products offer text message alerts.

Token

A security feature replacing an actual card number with a one-time-use “token” number.

Tokenization

The process of masking card numbers using tokens for added security.

Transaction Date

Date that an initial card authorization is recorded in Comdata’s host system. This may also be referred to as the authorized date.

Trip Permit

Allows a driver or company to temporarily travel through a jurisdiction that they do not normally travel through. This permit may be effective for one trip, one day, or several days depending upon the jurisdiction for which the permit is issued.

U

User Administration

A web page in the iConnectData (ICD) web portal that allows ICD Administrators to copy and delete user profiles within their account structure.

User Guide

A large document that covers all aspects of a product and the product’s value.

V

Vendor

A merchant who is responsible for receiving and processing Virtual MasterCard cards as payment for their invoice(s) to Comdata customers.

Vendor Enrollment Program

Part of Comdata’s Virtual Payments solution for accounts payable. This service helps enroll MasterCard-accepting vendors into a Virtual Payments program.

Vendor Master File

Also known as the Vendor Upload file. This is the file prepared by a Vendor Enrollment Program customer containing all the vendors receiving payments through their accounts payable department. This file is generated from the customer’s ERP system.

Virtual Card

A MasterCard account number that can be used in place of a paper check or other traditional payments.

Virtual Card for Accounts Payable (VCAP)

A file- or web services-based solution that easily integrates Comdata’s virtual payments into an organization’s accounts payable system, replacing the need for paper checks, streamlining vendor payments, and generating financial benefits.

Virtual Card for Travel (VCT)

Allows customers to order one-off virtual cards for use in travel purchases, such as hotels, airlines, and car rentals. VCT is similar to standard virtual cards, but allows customers to resend remittance advices through fax and email.

Virtual Comchek

The virtual comchek is a digital payment used for over-the-road expenses. Instead of the traditional paper Comchek, the Virtual Comchek is issued digitally to a driver’s phone or tablet and runs through the merchant’s point of sale system, providing a more secure way to make payments.

Virtual Payments

Comdata’s electronic payables offerings including virtual MasterCard cards and ComdataDirect.

Virtual Payments Manager

An iConnectData application designed to help customers pay invoices with a virtual credit card without the need to integrate with accounting software. Vendor and payment details are stored in the application, so customers can schedule future payments and review all paid invoices.

W

Web Intelligence (Webi)

A suite of Business Intelligence tools for ad-hoc reporting that Comdata provides through iConnectData.

Web Service

A set of instructions allowing customers to program their systems to interact with Comdata’s payment applications via the internet. Web services provide customers the ability to create custom interfaces with Comdata’s payment systems and data.

Weigh Station

A state facility set up for purposes of weighing and inspecting commercial vehicles to ensure that they are meeting the state and federal requirements for weight, height, length, licensing, permits, and safety standards. Some weigh stations are ports of entry and/or ports of departure.

WorkPlace Solutions Card

Comdata’s MasterCard solution designed for activity expenses, such as relocation benefits, special projects, or events and conferences. Unlike a conventional MasterCard, the WorkPlace Solutions card places activity expenses on a declining limit assigned to specific activities.