What is Expense Track?

Comdata Expense Track is an expense management solution that simplifies the process of generating, submitting, and approving expense reports. Designed specifically for use with the Comdata Mastercard, Expense Track allows you to manage all your expense reporting online, eliminating the need to keep records of paper receipts, which streamlines the report submission process, and automates policy reinforcement. In addition, you can use Expense Track for out of pocket expenses, such as employee reimbursements.

White Expense Track Logo

Expense Track saves you time and effort in managing your business expenses. For example, traditional expense management required employees to keep track of all receipts and transaction details. The information was then entered in large, cumbersome Excel spreadsheets. Managing loads of paper receipts and manually entering expense information in a spreadsheet is a headache. With Expense Track, each time a cardholder swipes their Comdata Mastercard, the transaction data is imported into Expense Track and auto-generates an expense report. From here, users can edit the report as needed, such as setting up accounts coding values, and send it for approval. If approved and reconciled, the expense returns to your company’s accounting software system.

In addition, with Expense Track, you have access to a mobile app that allows you to edit, submit, and approve expense reports on the go. You can also take pictures of receipts and attach them to expense reports with a few taps on your phone.

Expense Track is designed for anyone who uses a Comdata Mastercard for business expenses, such as salespeople, marketing associates, and over-the-road truck drivers.

Key benefits include:

  • Alleviating the need to keep record of paper receipts.
  • Ability to access the application from any device with an internet connection.
  • An Expense Track mobile app for uploading receipt images, entering line items, approving, and coding expenses on the go.
  • Auto-image matching of receipts to card transactions through use of the mobile app.
  • Add Reimbursable Expenses and Mileage to Expense Reports.
  • Ability to “sync” with certain ERP Accounting Codes.

Resources

User Guides

Use the materials below to learn more about Expense Track.

Release Notes

Use the materials below to learn more about Expense Track updates.

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Website Training Videos

Use the materials below to learn more about Expense Track.

Mobile App Training Videos

Use the materials below to learn more about Expense Track.

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